Libraries – Powerful Knowledge Management Resource

The many libraries in Benchmark allow organisations to set up data so that individual estimators can use information from the libraries to increase the speed of estimating and ensure a consistent and high quality product.

  • Central and secure estimating data and information storage
    Store data in logical groups to provide quick future reference and use.
  • Prevent repetitive data entry
  • Accessible and easy-to-search format
  • Share key information effectively and in a controlled manner
  • Knowledge management tool
    Capture estimating and construction methods, and Item information. The more information you build into Items in the Item Library, the more powerful it becomes; when estimators leave, their knowledge stays and it’s easy to hand over to new estimators that come on board.
  • Deliver consistency, accuracy and speed of estimating, and make your team more productive

Download a printable version here

Section, Item and Resource Libraries are the most-used!

Section Library stores the main work breakdown headings for your standard estimates including Overhead Sections

  • Especially useful when you are not provided with a Bill of Quantities.
  • Valuable tool to ensure significant work is not overlooked. You can import all of the Sections and then simply remove any that you don’t need for that particular Project.

Item Library – the core of your corporate knowledge

  • Stores the list of standard services in a simple to use format.
  • Provides consistency across the organisation.
  • Saves time and improves accuracy.
  • Builds up rates very quickly.
Sub Items option:
  • Additional level of detail in your Resource makeup.
  • Quantities are automatically calculated, giving you greater reporting power on final Resource detail.
  • Consistent within a Project. If you make changes to one Sub Item, all instances of that Sub Item will be updated accordingly

Resource Library – your competitive advantage

  • Central list of Plant, Labour, Material and Subcontract costs – the ‘building blocks’ of your estimates.
  • Storing Resource rates in the one location for efficiency and consistency.
  • Order by Plant, Labour, Materials and Subcontract to review and update when new rates are received.
  • Use Resources linked to the Library and update old projects to current rates.
  • Add project-specific Resources for special circumstances.
  • Multiple Resource rates for different regions.
  • Consistency and reliability with one source of information.
  • Associate a wide variety of data with Resources to integrate with other software packages.
  • The Benchmark Estimating Software Libraries represent not only a place to store a list of Items and their prices, but the entire work breakdown structure.
  • Complete access control and security of your critical business data protects your corporate knowledge.
  • Not a static repository of information but an active tool to improve estimating efficiency and provide you with a competitive advantage.
  • The content stored in your Libraries represents your company’s competitive advantage and is the intellectual property upon which your business is built.

Screenshot – Please click on the different tabs to see Screenshots of our Libraries

Section Library
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Section Library: The Section Library stores the main work breakdown headings for the standard estimates that you prepare.

Item Library
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Item Library: The Item Library stores the list of standard services you provide. Each Item contains a build up of Resources and can include standard production rates and notes/text. This Library is a key repository for your corporate knowledge and is the cornerstone of Benchmark Estimating Software.

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Sub Items: Sub Items are ideal for crews, assemblies or breaking down your items of Plant/Equipment into more detail. These are a great time saver for power-users and enable you to produce more detailed estimates.

Resource Library
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The Resource Library is a central list of your Labour, Plant, Material and Subcontract costs; these costs are the building blocks of your estimates.

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Regionalisation: Ideal for organisations that operate across a wide geographical area, and where costs vary across this area. Regionalisation allows you to “regionalise” the Libraries in Benchmark Estimating Software so users only see the data that is relevant to them. Download the Regionalisation flier

Routine Library
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Routine Library: The Routine Library is where you create and maintain your Routines; Routines can be used for many estimating tasks and work by presenting the user with questions about the task/project. Routines too are a key repository for your corporate knowledge.

Client Library
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Client Library: Store details (i.e. address, phone, contact, mobile, email etc) and notes about your Clients in central Libraries.

Estimator Library
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User based security and permissions: Each user can be set up with a login and password to ensure your important estimating data is secure. You can also assign many user-specific permissions/restrictions to help ensure that your data and processes are controlled.

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Library security: Access to all Libraries can be granted on a user by user level. Some Libraries can also be configured for read only access.

Quantity Takeoff Sheet Library
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Quantity Takeoff Sheet Library: The Quantity Takeoff Sheet Library stores your standard takeoff sheets. These can be called on by users when performing detailed quantity calculations for Items in an estimate.

Subcontractor/Supplier Libraries
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Subcontractor/Supplier Libraries: Store details (i.e. address, phone, contact, mobile, email etc) and notes about your Clients and Subcontractors/Suppliers in central Libraries.

Template Project Library
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Template Projects: The Template Project Library allows users to easily create and maintain Template Projects. This feature includes security access control over which users can create, edit and delete Template Projects. Estimating processes become more streamlined with the ‘Add from Template Project’ feature, and business reporting more accurate. This feature even tracks which estimates are based on Template Projects, offering you powerful analysis data to help you audit and improve your estimating operations.

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Variable Library
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Variable Library: The Variable Library within Benchmark Estimating Software is ideal for important Variables (such as Densities, Wastage % or even common production rates) that are used over and over again in many calculations. This Library captures and shares these very important values for all Estimators to use.

Conditions Library
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Conditions Library: Standard Conditions and commonly used Project-Specific Conditions can be saved in a library to save re-typing, and reduce the risk of forgetting important contract conditions.

TPE Risk Library
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Three Point Estimating Libraries: Users with the Three Point Estimating (TPE) add-on module have Libraries for Risks, Risk Reasons, Cost Elements and Ranges.

TPE Range Library
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Three Point Estimating Libraries: Users with the Three Point Estimating (TPE) add-on module have Libraries for Risks, Risk Reasons, Cost Elements and Ranges.ission and a Tender Letter.

TPE Cost Element Library
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Three Point Estimating Libraries: Users with the Three Point Estimating (TPE) add-on module have Libraries for Risks, Risk Reasons, Cost Elements and Ranges.

TPE Risk Classification Library
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Three Point Estimating Libraries: Users with the Three Point Estimating (TPE) add-on module have Libraries for Risks, Risk Reasons, Cost Elements and Ranges.

See what our clients say about this feature

Plenty of Positives

“From the Palmerston North office Bevan says there are many positives from the software, including the on-line approval process, improved spread automation by Benchmark, the ease to build a quote from the libraries, having a single database, automated BOM (Bill of Materials), standardised, professional and easy to use reports.”

Sue Kapeli, Business Change Manager
Sue Kapeli, Business Change ManagerTechnology Solutions, Downer

More confidence in each estimate

“I use the Libraries in Benchmark all the time for my common tasks. I can add an Item from the Library or run a Routine and then easily adjust a production rate or other variable to tailor the task to the site conditions. I couldn’t do this in a spreadsheet in the time it takes me in Benchmark! I also have more confidence in each estimate, and in the consistency of the estimates done within my company, as they follow a standard and robust process.”

Tim Gleeson, Managing Director
Tim Gleeson, Managing DirectorGleeson Civil Engineering, Newcastle, NSW, Australia

Better than any other estimating system

“The company was looking for an estimating package that allowed a comprehensive library of descriptions, unit rates and resource rates to be developed, but these need to reflect the local markets. Benchmark Estimating Software’s Regionalisation feature addresses this by allowing users to ‘regionalise’ the extensive libraries within their database according to geographic location.”

Vincent Baldwin, Director
Vincent Baldwin, Director WTPI

PDF   To download a printable version, please click here.